The Commission appoints delegates to hold the hearing, including a Chair. At the hearing, the Chair will set out the procedure for the hearing.
Although there are some formalities, the Commission’s hearings are not as formal as going to court. For example, you may have a lawyer or planner represent you, but it is not essential.
It is a good idea to be present at the start of the hearing. This is when the Chair explains the procedure and the order each person will be heard.
Generally, if there are any legal issues, these are dealt with first. The Chair may request that submissions be made in writing to clarify any legal issues. This may mean the hearing is deferred or adjourned to allow time for the written submissions to be made and for everyone to have had the opportunity to read them and respond.
Once the hearing is underway and when it is your turn to be heard, there is no need to read your original comments to Council out aloud. Simply highlight the issues you think are most important and stick to relevant planning issues. Don’t raise new matters.
At the end of the hearing, each person will be asked to make a closing statement. This happens in the reverse order to the initial proceedings or may be requested in writing.
The hearing is recorded, but only to help the delegates (the recording is not transcribed). Others at the hearing are not allowed to record the hearing.