General requirements

All submitted documents must have file names that meet these basic requirements:

  • Use a full date format without abbreviations, for example use 9 March 2021 and not 9 Mar 21 or 9/03/21.
  • Avoid using special characters in files names such as /, \, @, %, non-English letters or other alpha-numeric symbols.
  • Avoid using commas, colons or semi-colons in file names.
  • It is acceptable to use dashes if required.

Specific naming conventions are listed below for commonly submitted documents and must be followed, where applicable. Each naming convention also provides best practice examples of file names with the naming convention applied.


Naming convention: [Report name] [insert date]

Best practice examples of reports commonly provided during assessment processes:

  • Planning authority report on representations 8 May 2020
  • Planning authority section 35 report on initiation and certification 16 June 2021
  • Planning authority section 40F report prepare and certify 9 August 2021

Best practice example of a report prepared on behalf of another:

  • Application report Tas Planning for Tourism Ventures 9 June 2021


Naming convention: Representation - [insert name] [insert date]

Best practice examples:

  • Representation - Jane Citizen 13 November 2021
  • Representation - Mary and John Citizen 13 November 2021

Best practice example where there are more than two representors:

  • Representation - Joe Citizen and others 18 October 2021

Best practice example where a representation is prepared on behalf of another:

  • Representation - Tas Planning Inc for Tourism Ventures 2 May 2021


Naming convention: Submission - [insert name] [insert date]

This naming convention applies to all submissions including further submissions, hearing submissions, response submissions and final or closing submissions as well as a statement of evidence.

Best practice examples:

  • Submission - Jane Citizen 15 May 2021
  • Submission - planning authority 9 June 2021

Supporting material

More naming conventions:

Certified draft amendment [insert date]
Draft permit [insert date]
Landowner consent [insert date]

Best practice examples:

  • Certified draft amendment 9 February 2021
  • Draft permit 9 February 2021
  • Landowner consent 15 March 2021
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