Frequently asked questions - Making a representation
What is a representation?
A ‘representation’ is your comment, in writing, about a plan or a specific proposal for development that has been advertised for comment. Under the Act it includes ‘a written statement of facts or reasons in support of or in opposition to the scheme, amendment, application or project’.
For example, your comments about a planning scheme amendment.
Any person or organisation can make a representation.
Why would I make a representation?
Making a representation is a way of adding your local knowledge or specific expertise to the process. If you make a representation and there is a hearing, you will be given an opportunity to be heard.
How do I make a representation?
As long as your representation is in writing, it can be by email, via an online application, or in a letter.
Keep your comments to the relevant issues. For example, a relevant planning issue may include whether allowing more houses to be built in the area will create traffic congestion.
Your comments may also support a proposal.
If your comments are specific to any documents that are part of the application, it is helpful to include quotes, page numbers or clause references.
You should give your reasons for your opinions and if you are presenting factual information, identify the sources or documents that support that information. Refer to any specialist qualifications or knowledge you have, if it is relevant to your comments.
Make sure your comments are received by the due date or you may miss the opportunity for them to be taken into account.
Will my representation be made public?
Although other organisations may have differing policies on how they manage representations, the Commission’s policy is that your representation will be treated as a public document.
The Commission must ensure that all parties to a hearing have equal access to the documents relied upon in the hearing process in the interest of procedural fairness. It routinely publishes representations, along with any application material, council reports and submissions received during the hearing on www.iplan.tas.gov.au.
Defamatory representations will not be accepted.
Further submissions were invited at the hearing – how do I make a further submission?
If the Chair directs you to make a further submission or a response submission, you must do so within the required timeframe. Send your submission to firstname.lastname@example.org and it will be published on www.iplan.tas.gov.au so that others can view it.